Schedules

Updated June 13 2025

No member meetings in July and August!

Monthly

2nd week of the month

  • Post the Newsletter.

  • Set up event posting for next week’s meeting (can take details from the Newsletter).
    Set to publish Saturday late evening. Will be sent out the following morning by MailChimp.

 3rd week of the month – Members meeting (except Shop tours or special meeting)

After the meeting:

  • Edit and upload the video, create video file entry

  • Upload video to YouTube

  • Update video file entry with YouTube link

  • Create news blog post with video file link and schedule for publication

  • Change EVENT zoom button/link to video file button/link

 

Membership fee:

June after the AGM meeting – change membership fee to include next year’s membership.

January – start discounting membership fee as per the Board decision/schedule.  Change after the monthly meeting.

 

Yearly:

No meetings in July and August.

August – HOME page and EVENTS page - Update meeting dates.

September. Membership prices: set up the store for new year membership fees and add the banner to the homepage.

Ø  Later in the year (WHEN?), remove banner

December / January

  • Edit copyright in footer (year)

  • Members page behind the paywall - change password on EACH of the password protected files – videos…..

 

Exhibition (bi-annual):

Needs vary as determined by the Exhibition Committee.

  • Set up the exhibition overview page – 30 minutes

  • Make copies of the main exhibition pages as you go along and put in a folder for the next Exhibition year. Then you have a record for reference of what was done previously. The main Exhibition page changes for pre-submission of entries and after entries close.

  • Various articles advertising the event

  • Add volunteer signup sheets for setup and assisting during the event on the Members page

  • Check all pages for dates. (try to make generic and link to specific Exhibition page - less maintenance). Note that News Releases must have the Create date changed to the Publish date. Details on how are in the News Blog guide.

  • Set up exhibition product pages with pictures and descriptions (each entry) – 8 hours

  • Set up exhibition store – 8 hours

  • Update store with products - sponsorship, commission items

  • Post exhibition?

  • Update Commissions page with entries. Some entries are available for sale.

  • Remove Exhibition banner after the event (when?)

  • Remove/archive Exhibition pages

  • Update links to new Exhibition pages - Home page, Exhibition page (check for other references)

 

As needed:

  • News blogs = 30-60 minutes depending on complexity and number of images

  • Commissions page

  • Store products

  • Update dropdown parameters - authors, blog topics